Case Study: Automating Recruitment & Onboarding for PYT Hairstyle
Client: PYT Hairstyle
Sector: Retail – Hair & Beauty
Solution: Recruitment Automation System
Provider: Nuvaleo AI
The Hiring Challenge Facing Modern SMEs
PYT Hairstyle, operating from the Trafford Centre in Manchester, faced major hiring inefficiencies:
- Candidate interviews disrupted in-store operations.
- Managers distracted by refunds, logistics, and customer service during interviews.
- High no-show rates and inconsistent hiring quality.
- Lack of a scalable hiring process for multi-location growth.
Nuvaleo AI’s Custom Solution
We built a fully automated recruitment pipeline designed for fast-moving retail SMEs:
1. CV Intake & Lead Capture
- Integrated Indeed and other UK job boards into one pipeline.
- Triggered automated email and SMS invitations for candidates.
2. Structured Video Interviewing
- Custom video platform with TikTok-style interface for candidate submissions.
- Managers scored videos quickly using pre-set criteria.
3. Trial Shift Scheduling
- Automated calendar invites to avoid scheduling conflicts.
- Email and SMS reminders reduced no-shows.
4. In-Shop Trial & Team Evaluation
- Real shift assessments without disrupting store flow.
5. Fully Automated Onboarding
- Digital document submission and contract generation.
- Integrated HR approval and e-signature workflow.
Results That Matter
| Metric | Before | After (Nuvaleo AI) |
|---|---|---|
| Manager time per hire | 2–3 hours | Under 30 minutes |
| Time from CV to contract | 10–14 days | 3–5 days |
| No-show rate | ~40% | <10% |
| In-store disruption | Frequent | Eliminated |
| Communication flow | Manual | Fully automated |
| Hiring scalability | Limited | Multi-location ready |
Strategic Impact
- Eliminated in-shop hiring disruption.
- Created a consistent candidate experience.
- Reduced manager workload by 80%.
- Enabled scalable multi-location hiring without extra HR staff.
Powered by Nuvaleo AI’s Automation Stack
- Custom Interview Platform
- n8n Logic Engine
- Twilio & Mailgun Messaging
- Google Calendar API
- DocuSign Integration
- Airtable Candidate Management
Want a system like this for your SME?